December 8, 2023
How to write an application letter

How to write an application letter

How to write an application letter

Writing an application letter, also known as a cover letter, is an important step in applying for a job. It’s an opportunity to introduce yourself to the employer, highlight your qualifications, and express your interest in the position. Here’s a general guide on how to write an effective application letter:


Include your contact information at the top of the letter. Include your name, address, phone number, and email address. If you’re sending the application via email, you can skip the address part.


Address the letter to a specific person whenever possible. If you don’t have a contact name, you can use a generic salutation such as “Dear Hiring Manager.”


In the first paragraph, mention the specific position you are applying for and how you learned about the job opening. If someone referred you, you can mention that here.


This is where you provide more details about your qualifications and why you are a suitable candidate for the position. Address the following points:

  1. Why you are interested: Express your interest in the position and the company. Show that you have done some research on the organization.
  2. Your qualifications: Highlight your relevant skills and experiences that make you a strong candidate. Focus on those that align with the job description.
  3. Your achievements: Provide specific examples of your achievements or projects that demonstrate your capabilities. Use quantifiable metrics whenever possible.
  4. Why you’re a good fit: Explain how your skills and experiences make you a good fit for the position and how you can contribute to the company.

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In the closing paragraph, express your gratitude for considering your application. Mention that you would welcome the opportunity for an interview to discuss your qualifications further.

Complimentary Close:

End the letter with a professional closing, such as “Sincerely” or “Best regards.”


If you’re sending a hard copy, sign your name above your typed name. If it’s an email application, you can simply type your name.

Additional Tips:

  • Keep the letter concise, usually one page in length.
  • Use a professional tone and language.
  • Tailor your letter to the specific job and company.
  • Proofread for any grammatical or spelling errors.

Remember to customize your application letter for each job application. Generic letters are less effective than those tailored to a specific position. Good luck!

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